OUR SAVIOURS LUTHERAN CHURCH
Office Manager
Full Time • Arlington Heights
Benefits:
- 401(k)
- Employee discounts
- Paid time off
The Mission of OSLC is to be a loving community where all people discover and grow an active faith in Jesus Christ that changes lives in the world.
Purpose of Office Administrator:
● Serve as the administrative hub of the congregation, facilitating day-to-day operations in support of the pastoral staff while being a welcoming and consistent first point of contact in the office.
Major Duties and Responsibilities:
● Answer phones and handle office inquiries during set office hours (9-3, M-F)
● Manage meeting room reservations for both members & external groups
- Own & maintain all OSLC google calendars
- Coordinate setup needs to Facilities Manager
- First point of contact with all outside groups seeking space rentals
● Utilize the Realm church management platform to coordinate volunteer opportunities and manage congregational participation
- Maintain membership status of congregation members alongside Adult Ministries Coordinator
- Recruit office volunteers and coordinate the calendar of office volunteers
- Assist pastors with member care to include prospective member support and creation of various lists and groups of members
- Provide logistical support for all committees and leaders of congregation
● Produce the OSLC Annual Report alongside Communications Director, focusing on the recruiting of the reports
● Manage documentation, paperwork, procedures, and supplies necessary to ensure the office runs smoothly:
- Maintain and regularly update Facilities Usage Guidelines
- Oversee compliance with necessary trainings (eg: Sexual Harassment Training)
- Prepare new employee paperwork and onboard new employees; eg: employee handbook
- Manage the inventory of all office supplies including paper, pens/pencils, and other materials
- Purchase equipment and supplies in accordance with financial protocols.
- Manage bulletin boards, flyers and other advertising in the church building
● Coordinate mailings (Stewardship, Christmas, etc.) as directed by the Lead Pastor
● Maintain a positive and productive environment for staff and office volunteers
- Encourage a welcoming environment for members, prospective members, and community partners
Qualifications:
● Three to five years of experience in an administrative position, non-profit experience preferred
● Associates or Bachelor’s degree in a business or related field preferred
● HR knowledge/experience preferred
● Relationship-oriented: Must work well as part of the OSLC staff and volunteer teams.
● Self directed/managed: able to set priorities and effectively manage to insure all responsibilities are executed accurately, on time or ahead of schedule
● Able to multitask under pressure and switch priorities as needed
Proficiency or Familiarity with:
● Microsoft
● Google products
Working Relationships:
● Reports to Lead Pastor
● Staff liaison to IT committee
Compensation & Benefits:
- $27.50-$30 per hour depending on experience
- Employer Paid Benefits package including PTO, paid holidays, disability, basic group life and retirement contributions
- Employee Benefits Programs including flexible spending plans for health, dependent or commuter expenses, 403B retirement plan, Roth IRA, and vision insurance.
Compensation: $27.50 - $30.00 per hour
(if you already have a resume on Indeed)